School Policies

STUDENT CONDUCT
The students, instructors, and administrators who meet together in this school today are professionals who will work together tomorrow. Students are expected to treat everyone with due respect and courtesy. Students are to behave as though this were a working environment. Students must maintain proper personal and professional hygiene. Each student must read and accept the written Rules of Conduct.

ATTENDANCE POLICY
Students are expected to treat class responsibilities in a professional manner. This includes being on time and ready for the day’s exercises. Students areexpected to be in class, with the station set up and ready at the beginning of class (8:00 am for the day class; 6:00 pm for the night class.) Absences and tardies should be avoided since the student needs to attend 80% of the course in order to graduate. Tardies are recorded as a half-day absence. A tardy is defined as arriving late for the start of class, arriving late after breaks, arriving late after lunch or leaving class early.

GRADUATION REQUIREMENT

• Achieve a cumulative grade of 70% for each course
• Attend 80% of each course
• Satisfy all financial obligations to the school
• Complete the enrolled course or program within 1.5 times the normal length In order to successfully complete any individual course, the student must achieve a grade score of 70% (C) or higher and the student must attend a minimum of 80% of the class sessions that comprise the course.

In order to graduate from a program, each course in the program must be completed with a score of 70% (C) or higher and the student must attend at least 80% of the class sessions that comprise each individual course.

Should a student fail to complete the minimum standards of a course, the student will be given an opportunity to complete assignments that require remediation and be given time to re-test if necessary. The student is allowed a maximum of 1.5 times (150%) the normal duration of a course and/or program to complete the training, depending on whether the student has enrolled in a course or program.

Students who are required to make up missed class hours, assignments or tests may do so in the next available scheduled class in which that assignment is being offered, or if time does not allow, by scheduling a time with the school in which to complete the assignment or test with the instructor. Homework assignments turned in late, without a legitimate excuse (for example, absence) will be given a half-credit only.

A student who returns to complete the course or program for which he/she received an incomplete or fail shall meet all the standards necessary to receive a passing grade. Upon completion of the required standards, the student shall receive a certificate or diploma in accordance with their original completion date. A certificate shall be presented upon successful completion of the required standards for the individual courses: Airbrush, Studio Hairstyling, Beauty Make-up Artistry, Portfolio Development and Character Make-up Artistry. A diploma shall be presented upon successful completion of the required courses for the programs: Journeyman Make-up Artistry, Fashion Make-up Artistry or Make-up Artistry II.

Each student is responsible for completing a Graduation Application. This is the student’s opportunity to decide how his/her name will appear on the diploma or certificate. The student should ensure that he/she complete the section of the application that asks how the student wishes to receive their diploma or certificate, whether by mail or by personally picking it up at the school.

SATISFACTORY PROGRESS & GRADING POLICY
All students are expected to maintain specific standards of Satisfactory Academic Progress (SAP). Using the guidelines outlined below, the SAP status of all students, including Title IV recipients, will be evaluated at the 25% and 50% points of the program to determine their academic standing. In the case of Title IV recipients, the SAP will be used to determine their continued eligibility for Federal funds. An SAP report will be generated for all students at each evaluation period to document each Title IV recipient’s SAP status. The Financial Aid Department will determine the SAP status of each Title IV recipient using the following guidelines:

A. Each Course uses a standard grading scale.

100-90 = A
89-80 = B
79-70 = C
69-60 = D
59 and below = F

B. All grades, including completed classes and current class will be included in the SAP determination.

C. At the 25% evaluation point, the student must have achieved a minimum cumulative grade point average of 60% and have completed 67% of the scheduled hours in the evaluation period. If a student drops below the minimum standards, he/she will be notified, and will be placed on academic advisement until the next evaluation period.

D. At the 50% evaluation point, the student must have achieved a minimum cumulative grade point average of 70% and have completed 67% of the scheduled hours in the evaluation period. If a student drops below the minimum standards, he/she will be notified during the evaluation and will be placed on academic probation for the period of seven days; after which a 2nd evaluation of progress will be performed. Federal financial aid shall be placed on hold if the student does not meet Satisfactory Academic Progress at the 50% review point from this point forward to be known as the midpoint. In order to re-establish eligibility the student must bring their cumulative GPA to 70% and have completed 67% of the hours in the evaluation period.

E. Any student who wishes to appeal the decision regarding his/her SAP status may do so. A written appeal must be submitted to the Financial Aid Director (FAD) stating the reasons for the appeal. The FAD will issue a decision regarding the appeal within one business day. If the student disagrees with the decision, a subsequent appeal can be made to the school administration, which will render a final decision within two business days from receipt of the subsequent appeal.

F. Students have a maximum of 150% of the program length to complete their program. As an example: A student has 600 clock hours to complete the 400- clock hour Journeyman Make-up Artistry Program.

G. An approved Leave of Absence is excluded from the maximum timeframe calculation. If the requirements are not met for the completion of the course or program, the Leave of Absence will expire and the incomplete will be converted to a fail.

H. In order to graduate from a program, each course in the program must be completed with a score of 70% (C) or higher and the student must attend at least 80% of the class sessions that comprise each individual course needed for completion of the course, this must be done with 1.5 times the normal period of their enrollment.

CANCELLATION AND REFUND POLICY
The student has a right to a full refund of all charges, less the amount of $100.00 for the registration fee, if he/she cancels the enrollment agreement prior to or on the first day of instruction. The amount retained for the registration fee may not exceed one hundred dollars ($100.00). In accordance with the New York State Education Department (NYSED) Regulations, each school shall establish and maintain a refund policy. The NYSED has established a series of refund rules, based on the period and scope of the educational programs being offered. The failure of a student to notify the director in writing of withdrawal may delay refund of tuition due pursuant to Section 5002 of the Education Law. For Airbrush, Studio Hairstyling, Beauty Make-up Artistry, Character Make-up Artistry and Portfolio Development, the following refund policy applies:

MINI-PROGRAM REFUND POLICY

(a) A student who cancels within 7 days of signing the enrollment agreement but before instruction begins receives all monies returned with the exception of the non-refundable registration fee.

(b) Thereafter, a student will be liable for:

1. the non-refundable registration fee, plus; 2. the cost of any textbook or supplies accepted, plus; 3. tuition liability as of the student's last date of physical attendance. Tuition liability is determined by the percentage of the program offered to the student.

(c) The student refund may be more than that stated above if the accrediting agency refund policy results in a greater refund.

Any refund due to a student shall be paid by the school within forty-five days of the date on which the student withdraws from the program. For the purposes of this policy, such date shall be the earliest of:

(i) the date on which the student gives written notice to the school: or, (ii) the date on which the student is deemed to have withdrawn pursuant to subparagraph two of NYSED ¤5002(g). If a student has failed to attend classes for a period of thirty calendar days, the school shall send by regular mail a notice to the student that the student shall be deemed to have withdrawn from the program if the student does not notify the school to the contrary within twelve days from the date on which the letter is sent. If the student fails to respond within such twelve-day period, the student shall be deemed to have withdrawn.

For Evening Beauty Make-up Artistry, Evening Character Make-up Artistry, Journeyman Make-up Artistry and Fashion Make-up Artistry, the following refund policy applies:

QUARTER PROGRAM REFUND POLICY

(a) A student who cancels within 7 days of signing the enrollment agreement but before instruction begins receives all monies returned with the exception of the non-refundable registration fee.
(b) Thereafter, a student will be liable for:
1. the non-refundable registration fee, plus;
2. the cost of any textbook or supplies accepted, plus;
3. tuition liability as of the student's last date of physical attendance. Tuition liability is divided by the number of quarters in the program. Total tuition liability is limited to the quarter during which the student withdrew or was terminated, and any previous quarters completed.

First Quarter:

Subsequent Quarters:

(c) The student refund may be more than that stated above if the accrediting agency or federal refund policy results in a greater refund. Any refund due to a student shall be paid by the school within forty-five days of the date on which the student withdraws from the program. For the purposes of this policy, such date shall be the earliest of:

(i) the date on which the student gives written notice to the school: or,

(ii) the date on which the student is deemed to have withdrawn pursuant to subparagraph two of NYSED ¤5002(g). If a student has failed to attend classes for a period of thirty calendar days, the school shall send by regular mail a notice to the student that the student shall be deemed to have withdrawn from the program if the student does not notify the school to the contrary within twelve days from the date on which the letter is sent. If the student fails to respond within such twelve-day period, the student shall be deemed to have withdrawn.

For Make-up Artistry II and Evening Journeyman Make-up Artistry Program, the following refund policy applies:

TERM PROGRAM REFUND POLICY:

(a) A student who cancels within 7 days of signing the enrollment agreement but before instruction begins receives all monies returned with the exception of the non-refundable registration fee.

(b) Thereafter, a student will be liable for:

1. the non-refundable registration fee, plus;

2. the cost of any textbook or supplies accepted, plus;

3. tuition liability as of the student's last date of physical attendance. Tuition liability is divided by the number of terms in the program. Total tuition liability is limited to the term during which the student withdrew or was terminated, and any previous terms completed.

(c) The student refund may be more than that stated above if the accrediting agency or federal refund policy results in a greater refund. Any refund due to a student shall be paid by the school within forty-five days of the date on which the student withdraws from the program. For the purposes of this policy, such date shall be the earliest of: (i) the date on which the student gives written notice to the school: or, (ii) the date on which the student is deemed to have withdrawn pursuant to subparagraph two of NYSED ¤5002(g). If a student has failed to attend classes for a period of thirty calendar days, the school shall send by regular mail a notice to the student that the student shall be deemed to have withdrawn from the program if the student does not notify the school to the contrary within twelve days from the date on which the letter is sent. If the student fails to respond within such twelve-day period, the student shall be deemed to have withdrawn.

RETURN OF TITLE IV POLICY
Federal financial aid is awarded to students’ contingent upon their attendance and successful completion of the program. The U.S. Department of Education has established a Return of Title IV Funds (R2T4) Policy to determine the amount of Federal student aid earned when a student withdraws prior to completing his/her program. The percentage of the program completed upon withdrawal has a direct correlation to the amount of earned aid; i.e., if a student completes 30% of the payment period he/she have earned 30% of the Federal aid availble at that point. Students who withdraw prior to receiving their Federal award may be entitled to a post withdrawal disbursement.

Official and Unofficial Withdrawals: A withdrawal is defined as dropping all classes for a given payment period.

An official withdrawal date is:

A. The date student signs and turns into the Registrar’s office a drop slip, or B. The date the Registrar’s office receives a written notice, fax, e-mail or other form of communication from the student that he/she are no longer in attendance in his/her classes.

An unofficial withdrawal date is: A. The last day of attendance of a student who does not complete the official withdrawal process and/or B. The last day of attendance of a student who’s instructors report that the student is no longer attending classes. In no case will the unofficial withdrawal date of determination be more than 14 days after the last day of attendance. An unofficial withdrawal will result in all Fs being recorded on the student's academic transcript.

Consequences of Withdrawal: A student who officially withdraws earns Federal aid based on the number of clock hours he/she attended. Earned aid is calculated from the beginning of the payment period until the Last Date of Attendance (LDA), up to the 60% point of the payment period. After the 60% point, all aid is earned.

Federal Pell Grant recipients who completely withdraw from the institution prior to completing 60% of the payment period may owe a repayment to the U. S. Department of Education. Student loan borrowers who unofficially withdraw are at risk of exhausting their grace period.

Procedure for Notifying Students of Repayments owed to the U.S. Department of Education:

According to institutional policy, the Business Office will perform all Return to Title IV calculations. If it is determined that the student owes a repayment of grants to the U.S. Department of Education, the student will receive a letter notifying him/her of this debt, and will be ineligible to receive any future Title IV aid until this matter is resolved. The student must repay the overpayment within 45 days of receiving written notification of repayment obligation. If the student does not contact the business office with payment, the student will be turned over to the U. S. Department of Education for collection and will remain ineligible for federal aid until notice is received that the student has re-established his/her eligibility. If the student owes a balance to the school, the student must pay the balance prior to registering for future classes.

It is the intent of the Office of Financial aid to inform Federal Aid recipients to seriously consider the implications of this R2T4 policy. Students who are having difficulty in their classes should seek assistance through their instructors. Make-up Designory is committed to student success and to helping students stay in school and reach their educational goals.

Make-up Designory will return unearned Title IV funds to the Department of Education within 45 days from the Date of Determination of the student’s withdrawal. Refunds will be made to the appropriate Federal programs in the following order: • Unsubsidized FFEL/Direct Stafford Loan • Subsidized FFEL/ Direct Stafford Loan • FFEL/Direct PLUS • Pell Grant • FSEOG

STATE STUDENT TUITION RECOVERY FUND In accordance with the laws and regulations of the ¤5007 New York State Educations Department, vocational schools in the State of New York provide funds to the State Tuition Recovery Fund, based on their annual tuition earnings. These funds are available to provide students the opportunity at another institution in the case of the closing of this school for any necessary reason. Students seeking additional information regarding this program should see the School Director.

These funds are maintained and supervised by the Bureau of Proprietary School Supervision to ensure that the funds are readily available to protect the interest of the residents of the State of New York. Information regarding the State Student Tuition Recovery Fund should be directed to:

New York State Education Department Bureau for Proprietary School Supervision 116 W. 32nd St., 5th Floor, New York, NY 10001 • (212) 643-4760

DEFINITION OF CLOCK HOURS Make-up Designory defines a "clock hour" as 50 minutes

PROBATION & TERMINATION POLICY All students are expected to maintain specific standards of Satisfactory Academic Progress (SAP) and meet the schools attendance policies. Failure to meet these standards will lead to probation and eventually termination from the school. In order to ensure that students are meeting the school's academic and attendance standards, students are evaluated by the school's administration twice during each program in which they are enrolled. The reviews occur at the 25% point of the program and at the 50% point of the program. As an example, in a ten week program a student would have his/her first review during the second week and their second review at the end of the fifth week. For a student in a nineteen week program, the student would be evaluated for the first time at the end of the fifth week and their second review would occur during the ninth week. These reviews are in addition to and are separate from the instructor reviews. In the first review (25% evaluation point), the student must have achieved a minimum cumulative grade point average of 60% and have completed 67% of the scheduled hours in the evaluation period. If a student drops below the minimum standards, he/she will be notified during the evaluation and will be placed on academic advisement until the next evaluation period.

In the second review (50% evaluation point), the student must have achieved a minimum cumulative grade point average of 70% and have completed 67% of the scheduled hours in the evaluation period. If a student drops below the minimum standards, he/she will be notified by the administration office in writing and placed on academic probation for the period of seven days, after which a 2nd evaluation of progress will be performed. Should the student fail to meet the stated academic and /or attendance standards at the completion of this probation, the student will be terminated from the school. If the student is terminated a refund calculation will be performed. Refer to the "Cancellation and Refund Policy", and if applicable, the "Return to Title IV Policy."

At the discretion of the administration, a student may be placed on a two-week probation or dismissed, and the enrollment terminated, for breaking the school's published Rules of Conduct, including but not limited to being under the influence, consuming, selling or possession of drugs or alcohol on school premises; possession of a weapon on school premises; behavior creating a safety hazard to others on school premises; disobedient or disrespectful behavior to another student, administrator or faculty member; any violation of local, state or federal law; or failure to meet financial obligations. If the student is terminated, a refund calculation will be performed. Refer to the "Cancellation and Refund Policy", and if applicable, the "Return to Title IV Policy."

DISCIPLINARY APPEALS PROCESS A student has the right to appeal any disciplinary action, in writing, to be reviewed and evaluated by the School Director. The appeal must be received within 30 days of the initial action, and provide all information relative to the event or situation resulting in the disciplinary action. The School Director shall reply, in writing, within 30 days.

LEAVE OF ABSENCE POLICY Should a student not be able to attend class for an extended period of time, a Leave of Absence (LOA) may be applied for by the student and granted by the School Director prior to the period of the absence. The School Director may grant or deny the Leave of Absence Application, at his/her discretion. The maximum leave of absence or absences may not exceed 60 days. LOA applications are available at the school’s administration office.

The student must return to school and resume his/her course at the point he/she left off, on or before the expiration date on the Leave of Absence. Should a student fail to return to the school with-in the time allotted for in the Leave of Absence, then the leave shall expire and the incompletion shall be converted to a failure.

COMPLAINT POLICY A student, who has a complaint of any nature regarding the school may bring his/her complaint to any staff member, instructor, or administrator. Whenever possible, however, the complaint should be brought to the attention of the student’s instructor. Upon hearing the complaint, the instructor shall immediately bring the matter to the attention of the School Director, who is charged with investigating and resolving all student complaints. The School Director shall resolve the complaint in compliance with the “Student Complaint Procedures”. A copy of this procedure is available in the School Director’s office.

Schools accredited by the Accrediting Commission of Career Schools and Colleges of Technology must have a procedure and operational plan for handling student complaints. If a student does not feel that the school has adequately addressed a complaint or concern, the student may consider contacting the Accrediting Commission. All complaints considered by the Commission must be in written form, with permission from the complainant(s) for the Commission to forward a copy of the complaint to the school for a response. The complainant(s) will be kept informed as to the status of the complainant as well as the final resolution by the Commission. Please direct all inquiries to:

Accrediting Commission of Career Schools and Colleges of Technology 2101 Wilson Blvd., Suite 302, Arlington, VA 22201 Telephone: (703) 247-4212 A copy of the Commission’s Complaint Form is available at the school and may be obtained by contacting

This page was last updated on July 25, 2007